InboxMate
Less Admin. More Freedom.
Free up time, reduce admin and keep your inbox moving without it taking over your day.
Emails slowing your business down?
Constant replying throughout the day
Simple replies taking longer than they should
Rereading the same emails multiple times
Things getting missed or delayed
Your inbox, organised and answered
We set up your inbox so everything is sorted and your replies are already drafted — ready for you to review and send.
Draft replies created for you
Replies are automatically prepared, ready for you to review and send in seconds.
Emails sorted automatically
Every email lands in the right category, so your inbox stays clear and easy to manage.
Custom setup for your business
Everything is tailored to your type of emails, your workflow and how you communicate.
Ongoing management & optimisation
We maintain, adjust and improve the system over time so it keeps working effectively.
See InboxMate in action
From a busy inbox to replies drafted and ready, here’s exactly how it works.
Turn emails into action in seconds
InboxMate works quietly in the background. You stay in full control of everything that gets sent.
Email arrives
A new email lands in your inbox as normal.
Reply is prepared
A draft reply is created within seconds, based on the message.
You review & send
You check it, make any changes if needed, and send.
More time for what matters
Less time replying means more time to focus on your business.
"Hi David, thanks for getting in touch — we'd be glad to put together a proposal around the £10k mark…"
A Better Way to Manage Your Emails
Get Hours Back Every Single Week
Stop spending your day replying to emails. Handle your inbox faster and free up time for work that actually grows your business.
Never Feel Behind on Emails Again
No more backlog, no more stress, no more "I'll deal with it later." Your inbox stays under control.
Step Away Without Things Piling Up
Take time off, go to meetings, or be out on-site — and come back to an inbox that's already handled.
Save Hiring an Assistant
Get the benefit of someone managing your emails without paying £300–£1,000+ per month for the privilege.
Every email, in its place
InboxMate sorts each message into the right category the moment it arrives — so nothing gets buried and your inbox stays clear.
Our simple 3-step process
Done-for-you from start to finish. We handle the setup and keep it running.
We review your inbox
We look at how your emails are currently handled and identify where time is being lost.
We build it for you
We organise your inbox and set everything up so replies are drafted and your workflow is streamlined.
We keep it running
We manage everything behind the scenes, making ongoing improvements so it keeps working smoothly.
Inboxes under control, time given back
"My inbox used to be a mess. Now everything is sorted, prioritised, and easy to manage."
"I was spending too much time buried in emails. Now I can focus on clients while InboxMate keeps everything organised."
"It feels like having an extra member of the team — without the cost of hiring someone full-time."
"I used to dread opening my inbox every morning. Since using InboxMate, everything feels under control and I'm no longer wasting hours chasing emails."
Get started with InboxMate
A one-off setup gets everything in place. Ongoing management keeps it running and improving.
- Replies set up and ready
- Inbox organised for you
- Email setup & hosting
- Tailored to your business
- Support when you need it
Frequently asked questions
InboxMate is a done-for-you inbox management system that helps organise your emails, prepare draft replies, and reduce the time you spend dealing with emails each day.
When a new email arrives, InboxMate helps organise it and prepares a draft reply for you to review. You stay in control and decide what gets sent.
No. InboxMate creates draft replies for your review first, so nothing is sent without your approval.
InboxMate reduces repetitive email tasks, keeps your inbox organised, and prepares replies faster helping you spend less time on admin and more time on your business.
Yes. InboxMate is designed to reduce daily admin by handling repetitive inbox tasks, organising incoming emails, and speeding up replies.
Yes. With draft replies ready to review, you can respond faster to customers, leads, suppliers, and enquiries.
Not always. InboxMate can often work with your existing setup, but if you’re using an older or limited email platform, we may recommend moving to Microsoft 365 for a more secure, reliable, and scalable solution. That gives you professional business email, better collaboration tools, stronger security, and a better foundation for automation. We’ll advise on the best option for your business during the setup process.
Yes. We set everything up for you, provide ongoing support, and continue improving InboxMate over time so it keeps working effectively for your business.
InboxMate starts with a one-off setup fee of £699, with ongoing management from £99 per user / month. An Email Efficiency Check is also available and waived if you go ahead with setup.
Most InboxMate setups can be completed within a few working days, depending on your current email setup and any custom requirements. We’ll keep the process simple, minimise disruption, and get you up and running as quickly as possible.