Setting up a networked printer on your Windows computer ensures you can print documents efficiently without needing a direct connection. This guide will walk you through the steps to install and configure a network printer.

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Prerequisites

Before starting, ensure the following:

• Printer is connected to the network: Check if your printer is connected to the same Wi-Fi or Ethernet network as your computer.
• Printer’s IP address: You may need the IP address of the printer, which can usually be found in the printer’s settings or user manual.
• Administrative privileges: Ensure you have the necessary permissions on the computer to install devices.
• Windows updates: Ensure your Windows system is up-to-date for compatibility with the latest printer drivers.

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Step-by-Step Instructions

1. Connect to the Same Network as the Printer

Ensure your Windows computer is connected to the same Wi-Fi or wired network as the printer.

2. Access Windows Settings

1. Press Win + I to open Settings.
2. Navigate to Devices > Printers & scanners.

3. Add a Printer

1. Click Add a printer or scanner.
2. Windows will start searching for available printers on the network.

If your printer appears:

• Select the printer from the list and click Add device.
• Windows will install the necessary drivers automatically.

If your printer does not appear:

• Click The printer that I want isn’t listed.

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4. Manually Add a Network Printer

Option 1: Add by Printer Name

1. Choose Select a shared printer by name.
2. Enter the printer’s network path (e.g., \\PrinterServerName\PrinterName).
3. Click Next, and Windows will install the required drivers.

Option 2: Add by IP Address

1. Choose Add a printer using a TCP/IP address or hostname.
2. Enter the printer’s IP address and select Next.
3. Select the correct printer model if prompted or install the driver manually if required.

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5. Install Printer Drivers

If Windows doesn’t automatically find the drivers, you can:

• Download the driver from the printer manufacturer’s website.
• Install it manually by following the on-screen instructions.

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6. Set as Default Printer (Optional)

1. Go to Settings > Devices > Printers & scanners.
2. Select the installed printer.
3. Click Set as default.

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Troubleshooting

Printer Not Found on the Network

• Ensure the printer is powered on and connected to the correct network.
• Restart your computer and the printer.
• Check firewall settings to ensure they are not blocking the printer connection.

Incorrect Drivers Installed

• Visit the printer manufacturer’s support page to download and install the correct drivers.

Printer Still Doesn’t Work

• Test the printer by printing a test page.
  1. Go to Settings > Devices > Printers & scanners.
  2. Select your printer and click Manage > Print a test page.

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